The Bill Herron Arena is equipped with a meeting room and has the capacity for 58 people including tables and chairs. The meeting room can be booked for $35/hr or for $105 for the day.
Please call (403) 936-5474 ext 1 or contact administrator to book the meeting room.
HALL RENTALS FOR ALL OCCASIONS
Weddings • Showers • Stags • Banquets • First Communion • Funeral Lunches • Meetings
Fully Equipped Kitchens - Catering Available - Click here for menu
Seats a maximum of 350 people (various room set-ups available).
Accommodates 540 people (standing room only).
The rental fee is $1050.00 from noon Friday to noon Sunday.
$525.00 per day (Sat or Sun).
$45/hour Monday to Thursday. Corporate events $525/day or $90/Hr
$225/hour set-up fee or clean-up fee is available.
A 3% service charge will be applied to all invoices paid with a credit card. We will also accept cash, debit or etransfer.
Damage Deposit of $500 is due prior to your hall booking.
Payment in full is due prior to your hall booking.
Hall Dimensions – 64 feet x 88 feet.
385 chairs, 44 rectangle tables and 34 round tables.
Upon Booking: Non-Refundable Deposit is due for rental of the facility.
30 days prior:Finalize last minute details.
The following conditions apply to rentals (NON-SMOKING FACILITIES)
The hall rentals includes 385 banquet chairs and 44 rectangular tables(8’ x 2.5’) and 34 round tables (5ft)
The maximum capacity for the HALL is 350 when tables and chairs are used. The maximum capacity for - No TABLES - 540.
Children attending the event must be supervised. Unsupervised children are not to be entering the arena or curling rink. You are responsible for any damage caused by the children.
A non-refundable holding deposit must be received by Bow Valley Agricultural Society (BVAS) to confirm the booking. All rental fees and the damage deposit must be paid 30 days prior to the rental. Damage Deposit will not be available for a refund until a minimum of 1 week after the event. In the event the client cancels this rental, deposits/rent are not refundable unless we are able to rent the space on the same date and during the same time period.
The Licensee must remove all personal belongings at the end of the event. Advance arrangements must be made for any items requiring late pick-up. Delivery and pick-up of any third party equipment must be arranged with the BVAS office five (5) days prior to the event.
If you have a 1 day rental, the Licensee may occupy (including clean up) the facility until 3:00 a.m. of the morning the booking. Music and bar must be done by 2:00 a.m. and all guests gone by 3 a.m. After 3:00 a.m. a fee of $300.00/hour will be charged.
Alcohol may be consumed only in the licensed Hall. Drinking is not permitted in the washrooms, hallways or on premises outside including parking lot. If your guests consume alcohol in any of these locations your function will be closed down and no refund will be provided. No HOME MADE alcohol can be served at your function. If liquor is being served a liquor license and liability insurance must be obtained. Check your home policy for special event insurance.
The rener must hire BVAS staff with Proserve to bartend all functions serving alchohol.
The Renter must obtain their own liability insurance coverage in amount of not less than $2,000,000.00 and shall name as an additional insured Bow Valley Agricultural Society and the County of Rocky View. Liquor license and liability insurance must be confirmed by a BVAS employee.
Renter’s responsibility for damages is not limited by the amount of the damage deposit. If damages exceed the damage deposit an invoice will be issued, with payment expected upon receipt.
The damage deposit shall be applied in part or in whole to any expenses incurred as a result of damages and/or theft to the facility and /or equipment during the time the Licensee occupies these facilities.
Damages include, but are not limited to: damaged tables and/or chairs, burns, damaged walls upholstery stains, damage to washroom or servery facilities.
The Renter is responsible for cleanliness of: Tables, chairs and Servery is to be left clean – including stoves and coffee urns if used. All garbage must be taken to bin on the South-west corner of the building, all cigarette butts must be swept up outside if you have smoking guests.
If any of these above duties are not completed upon inspection, and/or excessive cleaning is required, a fee of $75.00/hour per man will be charged and deducted from the damage deposit,
No dogs are allowed in the lobby of the building. It is the owner’s responsibility to ensure they clean up after their dogs.
HELMETS ARE MANDATORY FOR CHILDREN AND ADULTS INCLUDING COACHES ON THE ICE, NO EXCEPTIONS!
BVAS MEMBERSHIP COMMUNITY CHRISTMAS TURKEY DINNER DECEMBER 7, 2023
Friday Night Membership Skate
September 29 - March 22
Sunday Night Membership Skate
Sundays 6:45-7:30pm (45 min)
October 15-March 17
Early Morning Membership Skate
September 5 -March 19
Afternoon Membership Skate
Monday & Tuesday, 11:30-1:00pm
September 11,12 -March 18,19
Membership Sticks & Pucks
September 6- March 20,
Membership Drop in Pickleball
Mon & Wed, September 6-June 26, 12:30-2:30pm & 2:30-4:30pm
*Current Membership required for all skaters and pickleball players (September 1,2023-Aug 31,2024) No non-member drop-in for these programs.
*Helmets are Mandatory for all ages; you will not be allowed on the ice without one, no exceptions.
*No sticks or pucks allowed (except sticks & pucks)
*Adult supervision is required
*Cannot be used for coaching purposes.
*Membership programs do not run on holidays. Please check website and facebook for cancellations due to one off bookings.
Dry Pad: $75/hr
Ice Rental (Prime Time)
Adult Member: $245
Adult Non-Member: $255
Member Minor Sports: $215.00
Non-Member Minor Sports $225.00
Powerskating, Clinics and Camps: $ 225.00 (Mon-Sun All Day) (Block Booking)
Monday-Thursday 4pm to midnight
Friday 2:30pm to midnight
Sat-Sun 6am to midnight
Monday-Thurs 6am to 4pm
Friday 6am to 2:30pm
Facility Closed on all Stat. holidays.
Tournaments and clinics are considered block bookings and are at full rate non-prime time rates do not apply.
The booking of The Bill Herron Arena is available first to existing user groups and community members, then to the general public on a first-come, first-served basis. Please have your membership number onhand when booking.
Booking priorities are given to Special Events, Local Minor Sports Groups including 4H Groups, Local adult Groups, Renewal Groups and New/Public Groups respectively.
Bookings are made in 15-minute increments with a minimum booking time of one hour.
All ice bookings require a 15-minute flood/cleaning sanitizing time at the end of the time booked. A 15 minute interval between bookings for non-ice and meeting rooms is required.
All payments must be paid prior to taking the ice, NO EXCEPTIONS. Payments made by credit cards will be charged an additional 3% service charge.
We also offer etransfers sent to email@example.com please let us know if you are using this option so we can give you the details.
DRY PAD RENTAL
Once the ice is removed in April the pad is available for rental until the end of August. It has been used for lacrosse, rollerhockey and rollerderby.
Drp Pad Rental $75.00/Hour